Minutes:
NH stated that there is a current consultation which is underway on the revisions of the Local List and he added that all contributions are welcome.
The 14 November is the deadline for comments.
He added that the process will be once all of the comments have been received then they will be presented to the Planning Committee who will decide whether or not to accept the changes given the comments received.
NH explained that the proposed changes are quite niche and only come into play in certain situations.
· Road name must be shown on the location plan. He added that this covers the odd situation where the proposed development is actually located away from its street name address and on the submitted site location plan, there is nothing that enables officers to plot the application site in the right place.
· Householder Planning Applications – street name issue, new requirement in terms of existing site plan and roof plan. He explained that the vast majority of applications due provide for an existing site plan and that makes sense, however occasionally an existing site plan is not submitted. NH explained that with regards to the roof plan there are rare occasions where there are going to be significant alterations to the existing roof compared to the proposal so the differences can be gauged. He stated that more often than not the changes can be seen purely via the elevation drawings but sometimes there are complicated schemes which don’t always clearly show the detail.
· Outline Applications – Road name on location plan. Amendment to existing requirement is that text should be added to make it clearer as to what should be included in the proposed site plan depending on what has been committed. Existing Site Plan -vast majority of agents do provide an existing site plan, however that is a requirement. Roof plan - rarely crops up on outline planning applications but on occasions it does.
· Guidance is being updated and links are being provided to agents to help advise as to when a transport assessment is required or a transport statement or travel plan. He added that there used to be some national guidance which has been removed and the County Council has provided some guidance as to when each of these is or is not required.
· Housing Layout - Although it rarely crops up on an outline application, other than an indicative application, but if an layout is provided as part of an outline for approval, then a plot schedule would be required.
· Requirement for Reserved Matters Applications - existing roof plan needs to be provided. When an outline planning consent is given and it lists the reserved matters, further clarity is being provided as a reminder that those details will be required at the reserved matters stage and cannot be left to a further application at a later stage.
Tim Slater stated that he is of the understanding that there is no obligation to submit all of the reserved matters detail in one go and a separate submission can be done for each of the reserved matters if you want to. He added that he does not see how a reserve matters can be rejected just because it did not include something that was expected.
Nick Harding stated that where there is an action to be satisfied which is embedded in a particular reserved matter rather than a separate list. He added that an application could be submitted which deals with a reserved matter of layout and then submit a subsequent application to detail what the dwellings will look like but sometimes there are single lines of a reserved matters which have things which are linked to that particular reserved matter.
· Applications for full planning permission – road name item, existing site plan is a new requirement and roof plan. Provision of links to as and when transport assessments are required as well as plot schedules which is a new requirement for full applications as appropriate.
· Applications for listed buildings – road name and roof plan.
• Demolitions in conservation areas -road name and the requirement for the justification statement to be provided has been removed as this is required within the application form.
• Extension of existing certificate of lawfulness – There is a new/amended requirement in relation to location plans and an amended requirement in relation to the provision of evidence to support the application.
• Proposed certificate of Lawfulness - there is a new requirement for a road name which must be shown on the location plan.
• Application for proposed listed building certificate of lawfulness -a road name must be shown on the location plan.
• Application to Discharge conditions: New requirement: Plans annotated with ‘Do not scale’ will not be accepted.
• Application to vary/remove condition
• Amended requirement: Text added to the ‘schedule of changes’ to make clearer what is required
• Application for non material amendment Amended requirement: Text added to the ‘schedule of changes’ to make clearer what is required
• Application for Tree works/felling tree covered by TPO’s: Amended requirement: Clarity that the application form must be fully completed, all questions answered, and information provided.
• Application for modification of discharge of planning obligation (S106) Removed requirement: A map and completed application form are now ‘preferable’ rather than required.
Nick Harding stated that there maybe concerns that what is being proposed is adding to the burden for Agents but the Council is simply comparing what we ask for as a Local Authority against what our Cambridgeshire partners are looking for including Peterborough.