Issue - meetings

This report requests that Cabinet recommend amendments to the Constitution for approval by Full Council.

Members considered the Constitutional Amendments report presented by Councillor Boden.

Proposed by Councillor Boden, seconded by Councillor Tierney and AGREED to recommend for approval by Full Council the following changes to the Constitution:

1.    At Part 3, Table 4, paragraph 71a, to amend the existing wording of the Constitution as follows:

The authorise the allocation of external funding awarded to the Council, the approval of the Council’s acquisitions of goods, services and works (whether following a procurement exercise or otherwise)and entry into the associated financial and legal agreements up to £100,000 in consultation with the relevant portfolio holder and Leader of the Council.

2.    At Part 3, Table 5, paragraph 10, to amend the existing wording of the Constitution as follows:

To authorise the allocation of external funding awarded to the Council, the approval of the Council’s acquisition of goods, services and works (whether following a procurement exercise or otherwise) and entry into the associated financial and legal agreements up to the following limits:

3.    At Part 4, Council Procedure Rules, paragraph 28 which relates to Substitutions, the addition of a new paragraph 28.7 which states:

“Where Outside Bodies are concerned, the Leader of the relevant political group may nominate an alternative attendee where exceptionally, neither the approved substantive or substitute members are able to attend a meeting of the relevant Body and provided that the Body’s Constitution/Terms of Reference permit that attendance”.

4.    Save insofar as a function is delegated to a specific member of the Corporate Management Team, such as the Chief Executive, S151 Officer and/or Monitoring Officer, for the Constitution to be amended so that ‘Corporate Directors’ instead reads ‘Corporate Directors and Assistant Directors’ with the associated delegations then equally applying to them.

5.    For Part 7 of the Constitution, Management Structure to be amended in accordance with the proposals set out at Appendix 1.

6.    At Part 4 Responsibilities for Functions, 3.3 Executive Advisory Committees, 3.3.3 RURAL & FARMING EXECUTIVE ADVISORY COMMITTEE to add to the terms of reference to include:

·         Reflect upon flooding issues affecting the District.