Decision details

To approve the CCTV maintenance contract award that has recently been through a joint procurement process between Fenland District Council and Peterborough City Council. Led by PCC procurement, a full tender process has been completed in 2024, and a successful contractor, Synectics Security Group Ltd, was successful in being awarded the contract for both Peterborough City Council and Fenland District Council CCTV services.

The contract commences from 3^rd January 2025, under a five-year term, until 3rd January 2030, with an option of a 2-year extension on a yearly increment scale.

The maintenance contract, and services provided within this contract, are critical to ensure the CCTV services operates on a 24/7 basis and is maintained to quality standards required and allowing the council to meet its obligations to agreed Service Level Agreements, and wider council objectives.

It is requested that the maintenance contract award is approved by FDC, after the full and successful completion of a joint procurement process being completed by FDC and PCC.

Decision:

To approve the decision reached from the joint procurement process for CCTV maintenance services and award the CCTV maintenance contract to Synectics Security Group Ltd, for a 5-year term, with a possible two-year extension, as from 3^rd of January 2025.

It is critical for maintenance of the CCTV operation to ensure the council delivers against its community safety agenda, and committed service level agreements with local partners, including town and parish councils linked to CCTV in Fenland.

A robust maintenance contract provision is required to help maintain the CCTV service 24/7/365 function.

A full procurement exercise has been completed and a successful contractor has been identified and awarded.